How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/d9f12a13bc072b14b0334cf92c18c2b1
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Croke Park
Croke Park is one of Dublin's premier conference, event and meeting centres situated right in the heart of the Irish capital.
Conference speakers - conference planning
Conference speakers can make or break your career. Dr Patrick Dixon is often described as Europe's leading Futurist and is one of the world's great conference speakers. Conference speakers that change how people think are hard to find. ... corporate theme events plan a conference annual conference corporate event ...
Conference Derbyshire - for conference venues, events, exhibitions, seminars and meetings in Derbyshire, England, ...
Conference Derbyshire - for conference venues, events, exhibitions, seminars and meetings in Derbyshire, England, UK. ... Corporate Hospitality. Conference & Events Derbyshire . . . is the link between you and the ideal ... our Venue Location Service. The Conference Desk provides support from the outset ...
Macworld : Macworld Conference & Expo
Biannual Macintosh conference. Attendee information, schedule of events, registration information ... are leading our world – renowned conference programs and activities ... for yourself why Macworld Conference & Expo is the #1 ... Macworld Conference & Expo 2005 San Francisco Gains 11 ...
JupiterEvents: Leading IT and Business Trade Shows Around the World
... date on all of our events at once by entering your ... more comprehensive conference program and expo hall of solutions providers. Be part of the definitive events of the WiFi ...
PhysicsWeb - Events - Current events (1-10 of 75)
... Advanced site search. events. Type of event ... 4th CCM International Conference on Pressure Metrology. Institute of Physics, 76 Portland Place, London, United Kingdom ...
The Embedded Systems Conferences
... Biggest discount on conference registration. Customized online registration ... from the Embedded Systems Conference. Daily interviews, product ... Embedded Systems Conference Keynote Address ...
UN Conferences and Events
Upcoming Conferences. and General Assembly Special Sessions. Background Information. Special Days. Special Observances. and Events ... Conference on Disarmament (2005 Session) ( ... Past Observances, Meetings, and Events. Events. at Headquarters. 59th session of the General Assembly ...
ACM Events and Conferences
Online registration, calendar, and links to ACM sponsored conferences.
USENIX Conferences Calendar
Index to membership information for USENIX and SAGE ... Conferences. Other Events of Interest. Sponsorship & Exhibit Opportunities. Conference Stipends for Students ... 3rd International Conference on Mobile Systems, Applications, and Services ...
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
