How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/fa8e4214930da85eee5ba4539827b6a1
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Event Management Development Institute ::
... Post Graduate Diploma in Event Management and Public Relations has been ... and brand essentials, to an in-depth exposure to Corporate Communications, PR and Event Management ...
Event Management
Extended Site. E-mail. Division of Continuing Education. 5998 Alcalá Park. San Diego, California 92110-2492. (619) 260-4231. Event Management ... Event Management. The Event Management Certificate Program is the most comprehensive professional ... comprehensive education in the essentials of event management. In addition to the ...
Event Essentials From Private Functions To Corporate Results
... Find Event Essentials From Private Functions To Corporate Here ... The Resorts & Events Management Specialist. ... Other Event Essentials. Online Payment Service ... dining facilities ...
PROJECT MANAGEMENT ESSENTIALS
11-12 October Budapest. 14-15 October Bucharest. 29-30 November Warsaw. 2-3 December Vilnius. Please select your event, complete the form and fax it back immediately to. (36) 23 421 952. DELEGATES. SALES. CONTRACT. HUNGARIAN REGISTERED COMPANIES: ... before the commencement of the event. 3. Cancellation/Substitution ... forty-eight) hours before the event. Otherwise all registrations ...
GFI - Fax server, Exchange anti-virus, anti-spam and network monitoring software
... Security Scanner - Security scanning and patch management. Security Event Log Monitor - Network-wide event log monitoring ...
Change, Configuration & Release Management Essentials
Registration. Registration Form. Event title ... Event title. Select a Topic Area IT Service Management Program and project Management Software ... fee for the event covers the following ... two weeks before the event. Payment should ...
Knowledge Management Essentials
... E-mail Event. Knowledge Management Essentials. Clinger-Cohen identified key core Knowledge Management (KM) competencies that government managers ...
The Essentials of Risk Management - Event Overview
Successful Tools To Identify, Control And Monitor The Risk Management Process ... About the Event: Risk management has become a vital component in ensuring healthy entrepreneurial ... and managed. IIR's Essentials Of Risk Management has been especially designed ...
Listmania! Arts Management Essentials
... Listmania! Arts Management Essentials. by Dirk Heinze, Arts Management Network Owner ... Event Sponsorship (The Wiley Event Management Series) by Bruce E ...
PROJECT MANAGEMENT ESSENTIALS
... Project Scheduling & Resource Management. Project Risk ... before the commencement of the event. 3. Cancellation/Substitution ... hours before the. event. Otherwise all registrations carry ...
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
