How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/ac706a25fde14243fad949e73dc82b03
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Party Planning Service in Los Angeles, CA
... Los Angeles Event, Los Angeles Party Planning, Los Angeles Event Planning, Los Angeles Planning, Los ... Angeles Event, Los Angeles Party Planning, Los Angeles Event Planning, Los ...
Event Planning Los Angeles - Los Angeles catering. Shows in Los Angeles
... Los Angeles event planning - Los Angeles catering ... Event Planning in Los Angeles and California Area ...
Charity - angeles charity event los
Resources and links on angeles charity event los ... California golf events Los Angeles charity corporate event planning.and event facilities are perfect ... corporate or private golf event.Fullerton, Moreno Valley, Los ...
Event Planning Party Planner of Los Angeles Orange County
Event Planning Party Planning is the main activities of California-party-planning it is a lot more than just a party planner they provide Event planning, Party Planning, Event planning Los Angeles, Party Planning Los Angeles, Event Planning ... California-party-planning.com. Corporate Events ... Indoor Party Planning & Planners - Outdoor Party Planning & Planners - Party Decorations - ...
Party Planner Orange County Los Party Event Planning Angeles Event Planning
California-party-planning is a lot more than just a party planner they provide Event planning, Party Planning, Event planning Los Angeles, Party Planning Los Angeles, Event Planning Orange County. We are the source of Southern California's ... California-party-planning.com. Corporate Events ...
Corporate Event Planning Los Angeles Results
... Find Corporate Event Planning Los Angeles Here. Search Our Directory For Your ... Results For Corporate Event Planning Los Angeles. Event Planner Directory - Event Planners - Los Angeles ...
Corporate Event Planning Southern California Results
... show booth activities. ... Los Angeles corporate event planning and teambuilding specialists in Los Angeles ... Corporate Party and Event Planning in Los Angeles and Southern California ...
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
