How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/413d6fa9644cdbd5011abab09cffbc37
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Marriott event planning tools will help make your planning easier
Marriott event planning tools will help make your planning easier. Use Marriott's collection of online tools, including event space calculators to determine the correct amount of meeting space required to make your event a success. ... Our Expert Tools Will Help Make Your Event Planning Easier. Use our collection of online tools to get started with planning your next event. Event Space Calculators ...
Party Planning from Party411 and the PartyGirl
Everything you need for planning your next party or special event, from themes to ideas to budgets and planning guides, party games and free advice ... Party Bridal Shower Casino Party Charity Event Corporate Event Family Reunions Fiesta Funky Holidays Graduation Party ... Worried about your next event? Try one of our exciting themes! ...
Econo Entertainment Inc. - System Homepage
... Planning Form: www.econodj.djintelligence.com/planning. Event Timeline: ...
Soundsations Event Planning Tools
Soundsations Entertainment Services Soundsations provides entertainment services for central Maryland, northern Virginia, Baltimore and Washington D.C. ... Home > Event Planning Tools. Soundsations Event Planning Tools. At Soundsations, we offer our clients many tools to make the experience of planning ...
Event Planning Tools
... Event Planning Tools. We work hard to help make your special event production tasks ... It's A Fiesta • Event Planning, Marketing, Management • Division of Westward Connections Inc ...
Meeting Planning at Meetings.com
Meeting planning and event planning resources are online at Meetings.com - a service of Conferon, Inc. - the oldest and largest meeting planning company in North America. ... reporting technology tools developed by PlanSoft. This customized online event planning software can be ...
Planning Tools
Let The National Conference Logistics Center's conference planning professionals handle all of your conference and event planning and production needs. ... Planning Tools. Home. Conferences ... Do you really need a conference/event planning specialist? Things to consider ...
Meeting Room Manager - Event Planning Tools
... Meeting Room Manager is the perfect solution for busy professionals looking for event planning tools . Enter the Bill to Address' and Ship event planning tools to Address'. 2 ...
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
