How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/a1c20f204fe0105e05d7b9c3afefd584
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Partysist Catering & Special Events - New Orleans' Premiere Wedding & Event Planners
About Us. Services. Menus. Events. Contact Us. Home
Welcome to Bella Weddings & Events!
Connecticut's premiere wedding and event planners
Class C-1 Productions - Premiere Event Planners
Class C-1 Productions - Premiere Event Planners ...
DC Event Planners
... DC Event Planners. DC Event Planners offers premiere event coordination and planning throughout DC, Maryland, and ...
Premiere Event Sitters Home Page
Premier Event Sitters is an onsite childcare/entertainment service that is not limited to one location, we come to you for events of all ocassions. ... Welcome To Premier Event Sitters... planners, event planners (conventions, conferences and corporate meetings), wedding planners, film ...
Search Boise .com | Event Planners
Boise's premiere online directory and search engine featuring listings of businesses and other points of interest in Boise and the entire Treasure Valley ... BOISE AREA > ENTERTAINMENT & ARTS > Event Planners ...
What Event Planners Say About Premiere - Premiere Speakers Bureau
Premiere Speakers Bureau's Event Planning Tools ... Home : About Premiere : What Event Planners Say. What Event Planner Say About Premiere. "On behalf of Info-One, thank you ...
San Francisco Event Planner | Hunter Productions for corporate events and meetings production in the Bay Area.
... San Francisco Event Planners. Hunter Events provides premiere event planning services for private parties ... one of the Bay Area's premiere event coordinators. Hunter has gathered a ...
Atlanta Georgia Weddings - Event Designers Atlanta - Event Cafe
Whether your event is an Atlanta Georgia wedding or special event, Event Café brings the flowers, backdrops, props and linen that sets the stage and allows your tale to unfold. ... Atlanta's Best Floral & Event Design for Weddings and Corporate ... "Whether your special event is a wedding or a ... At Event Cafe our passion for designing special events allows ...
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
