How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/ff67139b86017586df65486d5606dbed
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Soiree Special Event Planning
Soiree Special Event Planning ...
Special events and event planning services - Special Event Source.com
... a party planner seeking new ideas, a corporation planning a conference in another city, or an individual with ... of service to put your special event together and editorials with a ...
Special Event Planning
Special Event Planning resources! Partyspace.com is your one stop online guide for special event planning resources. Make your events special with our special event planning recipes. ... Special Event Planning. Top Searches ... Pennsylvania Wedding Reception | Delaware Valley Wedding Reception | Special Event Planning | Personal Wedding Websites ...
Special Event Planning
Special Event Planning - Find The Best Planning Special Event - Unbeatable Value For Event Planning Special UK ... Special Event Planning UK - Find The Best Unique Events Planners - unbeatable value for unique events planners ...
Corporate Event Planning and Wedding Planning resources featuring djs, bands, event planners, caterers, photographer...
Corporate Event Planning and Wedding Planning directory of resources featuring djs, bands, event planners, caterers, photographer, video services and entertainment. ... Corporate and special events. Your Event Planning and Corporate Event Planning plus ...
Event Planning Tips
... Event Planning Tips. Planning Special Events: Blueprint For Success ... A special event is a one-time event focused on a specific purpose such as a groundbreaking, grand opening or ...
Special Event Planning
... Printing & Scanning. Special Event Planning. Translations & Interpreting ... Special Event Planning. Special Event Planning is a job in itself ...
Event Planning, Catering and Personal Chef Services at Your Image Matters
... Special Event Planning. "I've tasted lots of barbeque, but none as uniquely delicious ... Murphy is also available for Special Event Planning in Atlanta ...
Special event planning
... Special event planning. Hotels, Convention Center ... Read about Special event planning in the free online encyclopedia and dictionary ...
Philadelphia Wedding, Special Event Planning, Pennsylvania Delaware Valley Wedding Reception
Philadelphia Wedding & Special Event Planning online! Party Space is your online services guide to find information on Philadelphia Wedding, Pennsylvania Weddings as well as Delaware Valley Wedding Reception sites & facilities
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
