How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/e2ae2bdf5e9b9b275b57cf528bbb2931
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Special Events
JAX Equipment Registry is primarily a used optical equipment dealer in the used optical equipment business, having worked with sellers and prospective buyers of used precision optical equipment since 1996. Commonly sought after brands of used...
Kent's Special Events - Equipment Photo Gallery
EQUIPMENT PHOTO GALLERY. Kent's Special Events. Gallery > Kent's Special Events. © 2004 Kents Special Events - All Rights Reserved. Phone: 1-888-200-8903 | Fax: 850 934-0524. Designed by Creative Data Concepts, Inc.
Special Events Magazine - The International Resource for Event Professionals
Welcome to the business and news resource for special event designers, producers and suppliers. ... Entertainment. Event Equipment. Fairs/Festivals/Picnics ... International Special Events Society. National Association of Catering Executives ...
Equipment: Precept U-Tri Extra Distance - 08/18/04
Precept U-Tri Extra Distance. Essentials. Autos. Business. Metro. Nation/World. Sports. Entertainment. Living. Forums. Weblogs. RSS. Wednesday, August 18, 2004. Equipment: Precept U-Tri Extra Distance. By Vartan Kupelian / The Detroit News
Equipment: Precept U-Tri Extra Distance - 8/18/04
Precept U-Tri Extra Distance. Essentials. Autos. Business. Metro. Nation/World. Sports. Entertainment. Living. Forums. Weblogs. RSS. Wednesday, August 18, 2004. Equipment: Precept U-Tri Extra Distance. By Vartan Kupelian / The Detroit News
Equipment Hire - Special Events
Synergy Audio provide complete sound solutions for special events ... Synergy Audio has provided complete sound solutions at the following events: ...
Kent's Special Events - Home
Our staff of trained professionals are well known for their skill, expertise and service along the Florida And Alabama Gulf Coast. ... Along with quality equipment and supplies, Kent's Special Events will assist you in making your Wedding And Reception ... © 2004 Kents Special Events - All Rights Reserved ...
Special Events Catering - Equipment
Specialist Catering Services with an excellent reputation in catering for major events throughout Australia ... The Equipment. Special Events Catering owns and operates a fleet of Health Department licenced catering kitchens ... from 5 to 9 metres. All equipment presents in excellent condition ...
Special Events Magazine - Event Equipment
Special Events Magazine articles on new event equipment, equipment trends and more. ... Bar-Bat Mitzvahs/Children's Events. Caterers/Catering. Corporate Events ... International Special Events Society. National Association of Catering Executives. Event Equipment ...
ABC: Hardware, Rental, Special Events: Buffalo, New York: Party Rental, Equipment Rental, Equipment Sales, ...
ABC Hardware, Rental, and Special Events in Buffalo, New York has all of your party rental and equipment rental needs right here! From Tents, tables, and chairs to power tools to construction equipment, we have it all! ... PARTY RENTAL. EQUIPMENT RENTAL. EQUIPMENT SALES ...
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
