How to plan a video conference
As you know, not all conferences are held in a boardroom. Many organizations find video conferences an excellent alternative to get people together quickly. They avoid expensive travel or too much disruption to individual schedules.
To be successful at organizing a video conference, you need to do some advance planning and preparation. These points are important.
- The conference should not exceed 2 hours in duration -- else you end up with tired, tuned out participants.
- Before folks come into the conference, distribute the agenda, presentations, teaching materials, etc.
- Plan the seating arrangements in advance. Have name plates (with large fonts) readily available.
- Inform the technical people at your company (or at the outside agency) well in advance of the event.
- If you're having overseas participants, contact them early on to work out schedules and other details.
- Have test sessions before the actual event. Make sure you attend them so that you're familiar with the equipment.
- If you plan to transmit any material, hand them over to the technical staff at least two days in advance. Ask them to do a test transmission. Take care of the basics -- use wide margins, landscape layouts and large, clear fonts. Keep graphics and images simple and to the point.
Arrange for all participants to be at the venue at least 15 minutes before the start. Hand out any materials you need to (ideally, do this well before the conference day).
FranklinCovey - Check out their best-selling, superbly designed planning products. Give a real boost to your personal productivity.
More info:
[CaRP] Can't open cache file.
[CaRP] Unable to create/open RSS cache file.
[CaRP] Failed to open file: /home/san2bd7/carp/autocache/6f608f1706a8e225f2697769df24977a
[CaRP] Can't open remote newsfeed.
|
|
Additional inputs:
Freelance Event Planner
... Field: Event planning and consulting ... project you ever worked on, and why? One client of mine ... you ever worked on, and why? One client hired me ...
GCG Event Partners
Nationwide network of 1,000+ event planners offering event planning services ... Learn About Us. Why Event Partners? ... the hassle-free way, using our network of meeting planners and event planners. Utilizing our network of planners will: ...
Event Planners at TheGreatEvent.com: Plan an Event, Corporate Event Planning, Party Planning, Company Picnic ...
... Event Planning for Pleasure. Event Planning for Event Planners. ... Why wait in-line when you can buy all your movie tickets on-line ...
BAVARIAN EVENT PLANNERS
This Site. Tripod. Web with. BAVARIAN EVENT PLANNERS. If you need a Speaker. Why undertake an event? Why use us? About us. Free Consultation e-mail us. "Your Original and Traditional Bavarian Event Planners" ... BAVARIAN EVENT PLANNERS. Does your Corporate Image Create an Impact? ...
Canadian Meeting and Event Planners Ð Why Hire Us
Canadian Meeting Professionals Inc. offers complete and comprehensive meeting, event planning and management services customized to meet your unique business needs. ... Probably not. Why? Because aside from not wanting ... meaning to your event, Canadian Meeting Professionals Inc ...
Why K&M Productions? (K&M Productions Corporate Event Planners - Toronto)
Why K&M Productions? (K&M Productions Corporate Event Planners - Toronto) ...
Metrotalent Event Planners
Metrotalent Event Planners - FAQ. Will the metrotalent network compete with me ? No, -However registerred Metrotalent event planners will have more information available to them verses non-Metro registered event planners. ... is primarily a tool for vendors and event planners. It is designed to help ... of registered Metrotalent event planners based on their zip code. Why doesn't Metrotalent offer ...
Destination Management Company in Spain- DMC Team Building & Event Planning
Event planning & destination management company dmc in Spain. Event planners for hotel reservations and team building events in Spain. Conference venues and special events. Event venues for your corporate meeting
Planners Plus - Event Planning Plus A Lot More
Planners Plus creates the perfect event, no matter where you are located. Weddings, Speakers, Entertainers, Site Selection, Hotel Accommodations, Catering, Conferences, Conventions, Contract Negotiations, are all handled by the experts! ... Why use the services of Planners Plus? Because we make your event a stress-free ...
NOTE: Would you like to include your site in our listings? Send us a mail and
we'll consider it. Though we can't guarantee that we'll include your site.
If you'd like us to change your site description, just let us know. Our contact email address is:
|
|
Home
Business events
Organisers guide
Event essentials
Corporate event tips
Planning checklist
|
